Automatic Shift Planning

Planning shifts manually for large companies takes a lot of time and is prone to mistakes. Use CEITON to automatically generate your shift plans.

Intelligent Staff Planning

Large media productions require a lot of time, personnel and paper if all shift plans are created manually. Short-notice changes can then lead to mistakes in planning by failing to comply with working time regulations.

In order to reduce the workload for planners, we have introduced automatic shift planning with CEITON version 11.0. By factoring in working time regulations, the required shifts are assigned to the employees in a fair manner. Fair means that specific working time requests and current working times are automatically computed and calculated for payroll accounting. If the requests of two or more employees are equivalent, the shifts are assigned at random. This way, we make sure that it is not always the first person on the list to be assigned the early shift. The system also considers employee qualifications and absences.

Automatic Shift Planning

Night shift at the TV studio – Auto-generate your shift plans..

Kristin

„Cumbersome staff planning is finally automated through priorities and rules! CEITON version 11.0 includes system-supported shift planning. Our intelligent software makes the job of planners a whole lot easier. At the same time, HR officers retain control over their plans and only need to step in when conflicts arise.”

In CEITON, the automated planning of shifts is executed on the basis of three variables:

1 – Pre-Planning

Per period, the planner defines the necessary shifts. Absences (holidays, staff training, parental leave) are taken into consideration even in this pre-planning stage.

2 – Wishes

Employees can define their preferred shift times in the mobile CEITON Time Tracking Module. These preferences can be assigned three different priorities. This makes it possible to plan an additional camera operator as a back-up, for example. The planner then decides in each individual case if the back-up is actually needed or not.

3 – Agreements and Rules

CEITON includes a set of rules which is based on framework collective agreements and the employees’ working time models. Company-specific (conflict) rules, conditions and individual employee requests can also be saved in CEITON. These rules can be adjusted according to each customer’s specific requirements.

The planner starts the automatic assignment of shifts to all necessary resources for the required time frame. Within moments, the system then allocates the shifts to the available employees. This makes generating even complex plans in CEITON hassle-free and quick.

4 – Approval and Changes

Before approving, the planner can check again the schedule, sort out conflicts and change shifts via drag-and-drop, hereby retaining control over the automatic planning at all times.

Only then, the planned shifts are confirmed and displayed in the Time Tracking Module for the employees. If any changes need to be accommodated later, e.g. in case of an employee’s illness, the affected employees will be notified by the system in real time. If necessary, the current shift schedule can be printed out as well as exported to PDF or Excel.

Advantages:
  • Saves time and costs in staff planning
  • Clearly structured and up-to-date paperless plans
  • Prevents misplanning or working time regulation conflicts
  • Qualification, working time rules and wishes considered as planning criteria
  • Manual changes made easy via drag-and-drop
  • Enables plans for any time unit and for long-term planning
  • Separate schedules for several locations/departments
  • Web-based display for employees
  • Data security according to EU GDPR
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